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Privacy & Data

Copyright and Use

  • If your entry is selected for an award, you agree to take part in a reasonable level of related publicity and to allow the use of your name and likeness for advertising, promotional, and publicity purposes without additional payment.
  • You retain full copyright ownership of your work.
  • By entering the competition, you grant the Royal Astronomical Society a non-exclusive, worldwide, royalty-free, irrevocable licence to use, reproduce, edit, and distribute your work for promotional and educational purposes, in any medium, including its website, social media platforms, and in partnership with sponsors.
  • This licence will begin on the date your photograph is submitted and will remain in effect for five years. After this period:
    • The Royal Astronomical Society may retain archival copies (electronic or otherwise) of the photographs for up to 5 years.
    • The Royal Astronomical Society may retain copies of promotional materials created for the purpose of promoting or publicising the competition; however, permission will be sought for any further use of the photographs beyond this scope.
    • The photographer will be credited whenever a photograph is used.
 

Privacy and Data Protection

  • Personal data will be used solely for administering the competition and related activities.
  • Winners may be invited to take part in publicity activities, which may include the use of their name and photographs.
  • Entrants may request for their data to be deleted by the RAS at any time by contacting rastrophoto@ras.ac.uk.
  • We do not sell your personal data. All images and personal data will be deleted by January 2032.
  • To read the RAS’s overarching Privacy Policy, please visit the website.


Legal Information

  • The competition is governed by English law
  • The Royal Astronomical Society reserves the right to:
    • Reject entries that do not comply with these terms and conditions.
    • Disqualify participants who breach the rules or act contrary to the spirit of the competition.
    • Cancel, suspend, or modify the competition where necessary.
    • Make final and binding decisions on all aspects of the competition.

Cookie Policy

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Strictly necessary cookies (always active)

These cookies are essential for the site to function and to remember your cookie preferences. They do not track you and do not store any personally identifiable information. They are set automatically and do not require consent under UK PECR.

CookiePurposeDuration
Consent preference cookie (set by our consent management tool)Remembers your cookie choices so the banner is not shown on every pageUp to 12 months

Analytics cookies (consent required)

With your consent, we use Google Analytics (GA4) to understand how visitors find and use the site so we can improve it. These cookies collect information in an aggregated and pseudonymised form, including the number of visitors, the pages they visit, and how they arrived at the site. IP addresses are anonymised by Google before storage.

CookieProviderPurposeDuration
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Google’s privacy policy is available at policies.google.com/privacy. You can opt out of Google Analytics across all sites by installing the Google Analytics Opt-out Browser Add-on at tools.google.com/dlpage/gaoptout.

Cookies we do not use

We do not use functional, performance, or advertising cookies on this site, and we do not share data with advertising networks.

How to withdraw consent

You can withdraw or change your cookie consent at any time by clicking Cookie Settings in the site footer. You can also delete cookies via your browser settings — guidance is available at aboutcookies.org.

Contact

For any questions about this policy or your data, please contact rastrophoto@ras.ac.uk.